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The Data Controller, UK College Admissions Ltd, a company registered in the United Kingdom (Registered No. 12138795) at 17 Greenfields Way, Burley in Wharfedale, LS29 7RB, UK, operates ASAN-UK (American Student and Alumni Network - UK) and is committed to protecting your privacy in accordance with the Data Protection Act 2018 and the General Data Protection Regulation (the 'GDPR'). If you have any questions about this policy, the Data Protection Officer can be contacted by sending an email to info@ukcollegeadmissions.com
ASAN-UK is the national network for American students and alumni studying in the United Kingdom. Our services include free membership, events, networking opportunities, educational resources, and career support. Our website is www.asan-uk.com
In order to operate the services we offer, we must ask you to provide us with information about yourself. This Privacy Policy describes the information we collect and how we use that information.
We take the processing of your information very seriously and will use your information only in accordance with the terms of this Privacy Policy. For the purposes of this Privacy Policy, personal data is referred to as 'information' which means any information relating to an identified or identifiable natural person.
Please note that we are not responsible for the privacy practices of other websites, and we recommend that you check the privacy policy of any other websites you may visit. The inclusion of links to such websites does not imply any endorsement of the material on such sites nor any association with their owners or operators. If you have any complaints relating to such sites, please contact them directly.
This Privacy Policy will be updated from time to time and all future changes will take effect as specified at the time of the update by posting a revised version of it on our website. Please check back regularly for the most current version of our Privacy Policy.
Information We Collect
To become an ASAN-UK member and use our services, you must provide your name, email address, university, course of study, year of study, and expected graduation year. We may also collect information about your postgraduate study interests, committee role preferences, and athletic background (if provided).
We do not collect payment information as membership is free. We do not collect any special category data such as information on your racial or ethnic origins, political opinions, trade union affiliations, sexual life or criminal history.
Our website uses cookies (small data files placed on your computer or other device), web analytics and web logs to collect information about your use of our site, information about your computer such as your computer's IP address and browser type, demographic data and, if you arrived at our site via a link from a third party site, the URL of the linking page. The data collected through cookies, web analytics and web logs may be transferred to third parties. For more information on how this website uses cookies, see our cookie policy below.
When you access our services online using any device, we collect and store device data including but not limited to geolocation data to provide offers relevant to your region (using cookies). We also collect information such as which pages of our website you visit, IP addresses, the type of browser you use, time spent on the website, the type of device you are using, and the times you access our website.
We will only keep your information for as long as is necessary for the purpose of providing you with the service you have requested from us or to meet specific anti-fraud and legal requirements. If you would like more information, please contact the Data Protection Officer.
The provision of the information detailed above is a requirement necessary to provide our services. By providing your information and using our service you are entering a contract for membership. If you object or are not willing to provide this information, please do not register or use these services.
How We Use the Information We Collect
Our primary purpose in collecting your information is to provide you with ASAN-UK membership services and connect you with relevant opportunities. You agree that we may use your personal information to:
When you become an ASAN-UK member, you enter into a membership agreement with us. This means that during your membership we will communicate with you about membership benefits, events, and opportunities. In this respect 'performance of a contract' is our legal basis for processing your data.
For partner university and sponsor data sharing, we rely on your explicit consent provided during registration. Partner universities and education-related sponsors may use your information to send you marketing communications about their programs, scholarships, and opportunities.
How We Share Information with Partner Universities and Sponsors
Important: By joining ASAN-UK, you consent to us sharing your contact information with our partner organizations.
We share the following information with partner UK universities and education-related sponsors:
Who we share with:
Why we share: To provide you with relevant opportunities including:
Your rights regarding data sharing:
We will not sell or share your information with non-education third parties for unrelated marketing purposes.
How We Use the Information for Marketing
ASAN-UK Direct Marketing: When you sign up for ASAN-UK membership, you consent to receive direct marketing communications from ASAN-UK including our weekly newsletter, event invitations, and opportunity updates via email.
Partner Marketing: By consenting during registration, you agree to receive marketing communications from our partner UK universities and education-related sponsors. These communications will be related to educational opportunities including postgraduate programs, scholarships, and career services.
Your Marketing Rights: You have the right to withdraw your consent at any time for:
If you want to stop receiving direct marketing from ASAN-UK, you can use the unsubscribe mechanism on any email you receive or contact the Data Protection Officer using the details available in the Privacy Summary. Please note that unsubscribing from marketing emails will not prevent you from receiving essential service communications about your membership or events you've registered for.
Email Marketing
We use web beacons in our emails to track the success of our marketing campaigns. If you open an email from us, we can see which of the pages of our website you visited. Our web beacons communicate with our cookies on your computer, and they can tell us when you have opened an email from us. We keep track of the emails that we send you. We also keep a record of what communications you have selected to receive or not to receive.
Data Profiling and Targeting
We conduct data profiling on the information we collect to better understand our members and provide targeted communications which suit your needs and interests. This includes:
We rely on 'legitimate interests' as our lawful basis for internal data profiling. For sharing segmented data with partner universities, we rely on the consent you provided during registration.
If you wish to stop your information being used for data profiling and targeting, please contact the Data Protection Officer.
How We Share Information with Third Parties
Just like most membership organizations, ASAN-UK works with third parties who administer important functions for us that allow us to offer and enhance the services we provide. These providers are covered by an appropriate agreement.
Third parties we work with include:
We reserve the right to disclose to third parties your information to comply with applicable laws and lawful authority requests, to safeguard the proper operation of our systems and to protect ourselves and the organizations we work with.
Information Security
UK College Admissions Ltd is committed to handling your information with high standards of information security. We collect, store and process your information on secure servers. We use safeguards such as firewalls and data encryption, we enforce physical access controls to our systems and files, and we authorize access to personal information only for those employees who require it to fulfil their job responsibilities. Our site uses industry standard Secure Sockets Layer (SSL) technology to allow for the encryption of information during transmissions to our servers. These security measures mean that we may occasionally have to ask you for proof of identity before we are able to disclose personal information to you.
Accessing, Deleting or Updating Your Information
Accessing Your Information: You can access the personal information you have provided us by making a Subject Access Request to the Data Protection Officer using the details available in the Privacy Summary. Upon receipt and following any necessary proof of identification checks, Subject Access Requests will be responded to within one calendar month.
Deleting Your Information: A request to have the personal information you have provided to us removed from our systems can be made to the Data Protection Officer using the details available in the Privacy Summary. Your information will be removed from our systems except in circumstances where we are required to retain this information for compliance with legal obligations or for future suppression purposes, where the minimal amount necessary will be retained.
Updating Your Information: You can review the personal information you have provided to us and make any desired changes or rectifications at any time by contacting the Data Protection Officer using the details available in the Privacy Summary or by emailing info@ukcollegeadmissions.com
The Right to Object
The GDPR gives individuals the right to object to the processing of their personal data in certain circumstances. Individuals have an absolute right to stop their data being used for direct marketing (both ASAN-UK marketing and partner marketing).
An individual can make an objection verbally or in writing. We will respond to an objection within one calendar month.
To object to partner university marketing while maintaining ASAN-UK membership benefits, contact info@ukcollegeadmissions.com.
Accountability
We will process your personal data for the purposes set out in this policy. However, if you have any queries or requests in relation to Data Protection or this Privacy Policy please notify our Data Protection Officer at info@ukcollegeadmissions.com or using the postal address available in the Privacy Summary.
Alternatively, if you have any concerns about our information rights practices that our Data Protection Officer was unable to address sufficiently, you may report these to our statutory authority, the Information Commissioner's Office: ico.org.uk
Cookie Policy
What are Cookies? Our website may place small text files, called cookies, on your computer to distinguish you from other users of this website. These cookies monitor how you use this website so that we can make improvements and are also used to give you the best user experience (for example by remembering your login details so that you do not have to enter them each time). Some cookies may also be placed by third parties, for example Facebook and Google, if you use their services via this website to monitor how you use their services and to target relevant advertising to you when you visit other websites on which they advertise.
In most cases, cookies do not contain personally identifiable data.
What cookies may be placed? Our website may use the following types of cookies:
How do I opt-out of cookies? Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org. You should note that deleting certain cookies may prevent you from accessing certain parts of our website and/or may affect your user experience.
To opt out of being tracked by Google Analytics across all websites, and not just our website, visit: http://tools.google.com/dlpage/gaoptout
Last updated: December 2025